Privacy Policy

Effective Date: January 31, 2025

Introduction

Visionary Marketing Services™ LLC ("Company", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect personal information when you visit our website or use our digital marketing services.

We serve clients exclusively in Florida and operate under Florida state law and applicable U.S. federal regulations. By using our website or services, you agree to the practices described in this Privacy Policy.

Information We Collect

Information You Provide

When you contact us or use our services, we may collect:

• Contact Information: Name, email address, phone number, company name
• Business Information: Project details, marketing goals, budget information
• Content: Documents, images, or other materials you share for service delivery
• Communication Records: Emails, messages, and call notes related to your project

Information Collected Automatically

When you visit our website, we automatically collect:

• Website Usage: Pages visited, time spent, referring websites
• Device Information: IP address, browser type, device type
• Cookies: Small files that help us improve your experience

How We Use Your Information

We use your information to:

• Provide Services: Deliver the marketing services you request
• Communicate: Send project updates, invoices, and service-related messages
• Improve Our Website: Analyze usage to enhance user experience
• Marketing (Optional): Send newsletters or promotional content with your permission
• Legal Compliance: Meet our obligations under Florida and federal law

Tools and Services We Use

To provide our services effectively, we use the following trusted tools:

All third-party services are bound by their own privacy policies and security standards. We only share the minimum information necessary to provide our services.

AI Usage Disclosure

We use artificial intelligence tools (primarily OpenAI/GPT) to assist with content creation, data analysis, and workflow automation. Important points about our AI usage:

• AI tools help us work more efficiently but are always supervised by humans
• All AI-generated content is reviewed and approved before delivery
• We do not use your confidential business data to train AI models
• AI outputs are for informational purposes and should not be considered professional advice

Cookies and Website Tracking

Our website uses cookies to:

• Essential Functions: Keep the website working properly
• Analytics: Understand how visitors use our site
• Preferences: Remember your settings and choices

You can control cookies through your browser settings. Disabling cookies may affect some website functionality. We use Google Analytics with IP anonymization to protect your privacy.

How We Protect Your Information

We take data security seriously and use:

• Encrypted connections (SSL/TLS) for all data transmission
• Secure cloud storage with access controls
• Regular security updates and monitoring
• Limited access to personal information on a need-to-know basis

While we use industry-standard security measures, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security but commit to protecting your information with reasonable safeguards.

Data Sharing and Disclosure

We do not sell, rent, or trade your personal information.

We may share your information only in these limited circumstances:

• Service Providers: Trusted tools and platforms that help us deliver services
• Legal Requirements: When required by law or to protect our rights
• Business Transfer: If our company is sold or merged (you'll be notified)
• With Your Permission: When you specifically ask us to share information

Data Retention

We keep your information only as long as necessary:

• Prospects: Up to 2 years from last contact
• Active Clients: During the project plus 7 years for business records
• Email Subscribers: Until you unsubscribe or after 2 years of inactivity
• Website Analytics: Anonymized data retained for up to 26 months

Your Rights and Choices

You have the right to:

• Access: Request a copy of the personal information we have about you
• Correct: Ask us to fix any inaccurate or outdated information
• Delete: Request deletion of your personal information (subject to legal requirements)
• Opt-Out: Unsubscribe from marketing emails at any time
• Restrict: Ask us to limit how we use your information

Email Marketing and CAN-SPAM Compliance

If you subscribe to our emails, we follow all CAN-SPAM requirements:

• We clearly identify ourselves as the sender
• Subject lines accurately reflect the email content
• We include our physical business address
• We provide an easy way to unsubscribe
• We honor unsubscribe requests within 10 business days

You can unsubscribe at any time by clicking the unsubscribe link in any email or contacting us directly.

Children's Privacy

Our services are designed for businesses and adults. We do not knowingly collect personal information from children under 13. If we discover we have collected such information, we will delete it immediately.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes:

• We'll update the "Effective Date" at the top
• For significant changes, we'll notify you by email or website notice
• Your continued use of our services means you accept the updated policy

Contact Us

If you have questions about this Privacy Policy or want to exercise your rights, please contact us:

We typically respond to privacy requests within 14 business days.